Leadership Emergence and Group Development

Discuss about the Leadership Emergence and Group Development.

This report depicts the importance of developing leadership criteria in the business organizations to increase the production and marketing efficiency of the organization. It will help the organizations to gain competitive advantages and structure revenue model as well. It will help the Chief Executive Officer (CEO) to identify the project based issues whether regarding cost and managerial baseline etc (Martinelli and Milosevic 2016). If the project plan is not finalized according to the requirement of the consumers and project goal then, the company will face major issues. Different approaches of project planning, initiation and tracking are there through which the issues associated to project management could be completely diminished. Even, proper budget and resources are also needed to be developed to resolve the emerging risks. 

Based on the project background and scenario, it is defined that the project manager and all other associate stakeholders should take active part in the managerial decision making. If any activity is failed to be executed then, the schedule tracking would become difficult from the business perspectives (Kissi, Dainty and Tuuli 2013). The methodologies for tracking the cost and schedule including the recommendations for project team reporting are elaborated in this report. In addition to this, the recommendations for reporting to the CEO and board and the type of data those might be presented for the execution of the report are also illustrated accordingly.

Project Monitoring and controlling approaches of Kate

The CEO and project manager of a business organization are responsible to track the project progress and monitoring flow accurately. With the help of proper monitoring and control approaches the lead of the organization would be able to ensure whether the project is moving on a perfect track or not (Bergman et al. 2014). On the other hand, if proper project management components are not undertaken then, the company will fail to reach the preliminarily adopted project goal.  However, before starting the project monitoring phase, certain additional steps are to be undertaken by the project manager and CEO named as Kate. On the other hand, the project monitoring phase is again differentiated into two different phases such as project reviewing and tracking project progress. In order to keep the project within estimated scope, time and budget original plan or project baseline are needed to be considered by the project manager.  

Based on the business background, Kate should share information to their project stakeholders. It is necessary for the CEO to consider the information confidentiality. If proper confidentiality is not kept the any of the stakeholder would be able to access data from the server even without permission. On the other hand, proper communication approach should be considered by the management team to share information to the project stakeholders. The CEO must use open communication approach to communicate to their stakeholder. If open communication is used by the management authority then, the CEO will be able to get to know about the thought of other project stakeholders. The most important thing that must be shared to the project stakeholders is the project goal. Secondly, the project budget, which has been estimated by Kate, must be shared to the project stakeholder to inform them that within this estimated they have to complete the project successfully. Lastly, the project manager must share the time within which the project expected to be completed. If proper time, cost and goal are not shared to the project team members and stakeholders then the project will fail to meet the requirement. Project understanding and influence are the major components those must be considered accordingly.

The assuring criteria of project progress

In order to assure the criteria of the project progress the steps those the CEO of the company must ensure include the following:

• Any project could reach the preliminarily determined success factors accurately if all the stakeholders associated to the project perform professionally (Verzuh 2015). It means that, proper tools are to be collected and applied to measure the performance of the stakeholder.
• On the other hand, the performance of the project management team must be considered accordingly (Schwalbe 2015).
• Performance criteria should set in such a way so that the business would be able to serve proper project need in terms of delivery and productivity as well.
• The project performance allows effective and efficient activities as well including productivity, innovation, quality of the working life and quality of the working etc.

Scope of the task

In order to track the cost and budget of the project, the most suitable project tracking methodology that is to be used is recommended as prince 2 tool. With the help of this particular tool the business case could drive towards success with reduced cost and standard benefit (Kerzner 2013). The other methodologies are also beneficial but due to the business values and benefits of prince2 methodology, like: standardization, development of mature methodology, development of accurate road map, reduced cost and products based planning approaches the project developer must use Prince2 methodology for project budget and time monitoring.   

In the reporting period, all data and information are presented considering just the actual hours those have been used or dollars spent for the reporting period (Leach 2014). Based on the risks and issues associated to the project, the project manager and team should adopt the recommended structure.

The project meeting must be arranged on weekly basis between the project manager and the project team members (Bergman et al. 2014). The finance manager, project manager, HR manager, operational executive and the application programming manager should attend the project meeting.

These people are nominated for attending the meeting because, they plays the most responsible roles in the business organizations.

Three different standing committees such as executive committee, finance committee and board development committees are those should be used by the project manager and project team members for choosing and structuring the reporting format.

References

Bergman, S.M., Small, E.E., Bergman, J.Z. and Bowling, J.J., 2014. Leadership emergence and group development: A longitudinal examination of project teams. Journal of Organizational Psychology, 14(1), p.111.

Conforto, E.C., Salum, F., Amaral, D.C., da Silva, S.L. and de Almeida, L.F.M., 2014. Can agile project management be adopted by industries other than software development?. Project Management Journal, 45(3), pp.21-34.

Kerzner, H., 2013. Project management: a systems approach to planning, scheduling, and controlling. John Wiley & Sons.

Kissi, J., Dainty, A. and Tuuli, M., 2013. Examining the role of transformational leadership of portfolio managers in project performance. International Journal of project management, 31(4), pp.485-497.

Leach, L.P., 2014. Critical chain project management. Artech House.

Martinelli, R.J. and Milosevic, D.Z., 2016. Project management toolbox: tools and techniques for the practicing project manager. John Wiley & Sons.

Schwalbe, K., 2015. Information technology project management. Cengage Learning.

Verzuh, E., 2015. The fast forward MBA in project management. John Wiley & Sons.