Question:
Describe about the Simulated Workplace Scenario for Decision Making.
Answer:
1. There are certain steps involved before finalizing a decision as decision making process is a crucial aspect of the business. Firstly, it is needed to be made sure that all the issues are covered and the consequences are considered. Person to person interaction is needed to confirm the thinking. There should be a contingency plan if the decision fails.
The effectiveness of correct decision can only be ensured after the implementation of the decision. If the company is benefitted by the decision, it means correct decision has been taken. Otherwise, the decision is poor.
First of all, it is needed to be determined that whether the company has enough resources to implement the decision. After that, it needs to be determined that whether the decision is appropriate for that particular business.
These processes depend on the availability of the resources. Decisions can be made and implemented fast with the presence of proper resources.
2. Advice and decisions are the integral parts of a business. Thus, they need to be documented in a proper manner. One of the ways to document them is to keep them in flow charts and breaks them into logical pieces. Swimlane and cross functional flow carts can be used for this purpose. This procedure helps to maintain the advice and decisions in an effective manner. After that, a checklist needs to be implemented to support the total procedure. Graphs can be used to make the reading easy.
First of all, it needs to be sure that the information is of utmost importance. Otherwise, there is no point in documenting them. Secondly, it needs to be sure that all the information is kept safely. The security of the information is a big concern in this case.
Information is a very important part of any business. They can be very useful in present and also they can be used as reference when time comes. Lose of important business information can be fatal for any business and as a consequence, the business can be winded up. Thus, it is very important to document the business information properly.
3. There are various effective ways to document the information. First of all, the written procedure of documenting information can be replaced by various flowcharts as flow charts helps to maintain the information in an effective way. Secondly, there should be a checklist ort all the information to support the procedure. Thirdly, the use of graphics designs and icons are another way to document the important information. These graphics and icons make it easier to read and follow the information. Lastly, the documentation process needs to be short and nit.
It is needed to update the database time to time. There should be a proper system to update the data. The system wills auto-change the data in the tables whenever there is an input of a new data. Systematic update of data is more effective than the manual update.
In the era of technology, it is easy to implement proper system for information and decision system. Now-a-days, information can be effectively maintained without any threat and this is all possible for the progress of technology. Technology reduces the scope of manual faults in the information system and this process increases the efficiency of the information system and the organization.
4. The information system should contain these features and functions. Firstly, the data should be entered in the information system in such a way that they can be managed and processed. Secondly, the information system should be user friendly. There is a need for the staff training program to make the employees aware about the system. Thirdly, the hardware must be able to run the necessary software required by the business and should be capable to process a large amount of data. Fourthly, the software must match the business requirement of the company. The software should be able to procure and produce the necessary information wanted by the organization. Fifthly, the information system must have the system to share the necessary information in the organization. There are other requirements like the storage of the system should be good enough to store a huge amount of data and information; the system must have a good processing sped; there should be a system to provide feedback and many others. All these features and functions are presented according to the business need of the organization. These functions and features are needed for the smooth running of the business process. The suggested system has all these requirements in it. Thus, it is recommended to implement this system.
5. A communication plan is needed for the implementation of the new information system in the organization. A communication plan is nothing but a written document that includes the objective, the goal, the audience, the tools and the evaluation of the new system. In this case, the objective of this system is to develop strong and effective information system in the organization. Thus, the goal of the organization can be determined from the above statement. The goal of the organization is to earn organizational efficiency by developing strong information system. In this case, the stakeholders of the company are the audience of this plan. There are various stakeholders. They are the shareholders, the employees and others. The information about the new system will be given to the stakeholders by the annual reports of the company and by various press releases. The secret information about the new system will be provided to the stakeholders in the secret manner. There will be a team in the organization to observer the function of the new system. The performance will be judged by them. After the implementation of the new system, a program for the purpose of review and giving feedback will be arranged. This is the communication plan for the implementation of the new system in the organization. Another very important aspect is the continuous monitoring of the system. After the implementation process, a continuous monitoring of the new system is needed for the well running of the system.
6. Life is full of tricky situation and this situation is one of them. In this situation, I would behave politely and normally. I would say him about the business policies of our company. As per the policy, an employee must be fit and healthy and cannot miss the office frequently. I would tell him these rules and would tell him that the company has done what they should have done.
There are some moral and ethical concerns presented in this case. The company has done the right thing and this is totally ethical. Sacking someone who is not fulfilling the requirements of the company is not unethical. There is not any question of moral disappointment after hearing the news as this is natural that after leaving a job, someone will join another company in his field. These are the ethical and moral concern in this case.
The company should take more effective human resource policies in this case so that there is less percentage of attrition in the organization. There should be effective policy to retain the employees.
Yes, Bob is acting ethically as it expected from him that after leaving a company, he will join another one in his field. In the new company, he may have to do the same work and can improve, but there is no unethical issues in this case.
