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Traditional Project Management Methodology

Question:

Discuss about the Traditional Project Management Methodology.

Answer:

Introduction:

Project methodology can be termed as a intelligent combination of logically related processes, practices and methods, which is helps in determining the best plan and control to develop and deliver a project by implementing it in an effective manner. The purpose of the project methodology is to allow proper control to the entire project in order to ensure the success of the project. It defines the approaches, techniques, methods and technologies that is adapted for successful completion of a project. A project methodology provides the structure or the skeleton for describing the every stages of project management in depth by properly analyzing the project requirements. The project manager appointed for a project is responsible for identifying a proper methodology for implementing the project according to the budget, schedule and the specifications given by the client. A proper methodology helps in identifying and defining the needs of the stakeholders, estimating the cost of the project and resolving the conflicts that may arise while implementing the project (Špundak 2014).

Project management consists of  varieties of methods, which are employed for managing the different project types. The project methodologies can be broadly divided into two parts, the traditional and the modern approaches (Smith, 2013). The traditional project management methodology consist of pre defined phases such as project initiation, project planning and design, project execution, project control and integration, project validation and project closure (Schwalbe, 2015). The modern project management methodologies include PMBOK, PRINCE2, Six Sigma, XP, scrum agile and so on. There are a number of similarities in PMBOK and PRINCE2 in terms of the project management approach both the methodology employ for managing a project (Kerzner, 2013).

PRINCE2 or Projects IN Controlled Environments 2 presents a standard for a an approach which is documentation-oriented and a project management method which is process driven that helps in managing the project in a planned approach.  It is a widely used methodology for controlling and managing medium and large sized projects. PRINCE2 methodology ensures that improvements in the project are made while the project is in the implementation phase. It divides the entire project on basis of 7 criteria or themes, which include, project progress, change in project scope, identified risk in the project, project plan, quality management of the project, organizational benefit and the business case. Division of the entire project into a number of smaller tasks not only helps in managing the project in a better way, but also helps in identifying the risks associated with the project (Saad et al., 2014). It is a product-based method, which mainly concentrates on the input and output of the project. Since the method provides the option of evaluation of every phases of project, identifying the risks associated with the project becomes even easier. This process further enhances the chances of quality management of the project and communication management among the team members. The flexibility offered by the PRINCE2 methodology allows the changes in the project to be implemented in its run time. The similarities and the differences between the PRINCE2 and PMBOK is elaborated in the next sections.

Similarities between PRINCE2 and PMBOK

The similarities between PRINCE2 and PMBOK are as follows-

  1. PMBOK and PRINCE2 define a standard of processes and techniques for managing the project (Karaman & Kurt, 2015).
  2. Both PMBOK and PRINCE2 ensure that the project risks are identified and eliminated while the project is being implemented. It accelerates the change and ensures availability of resources throughout the project implementation.
  3. Both the methodologies ensures that the project is properly monitored throughout the project execution phase and thereby reduces the risks of unsatisfactory deliverable, over spending and resource slippage (Sanjuan & Froese, 2015).
  1. PRINCE2 has 7 themes that defines the aspects that a project manager should address in order to implement the project successfully. On the other hand, PMBOK deals with 10 knowledge areas that define a proper set of processes and activities that constitutes the professional field of project management.
  2. PRINCE2 defines the business case in detail, while PMBOK does not define it in detail. PMBOK however has stronger mechanism for defining the roles, responsibilities and human resource management.
  3. The concept and process of stakeholder management is stronger in PMBOK as PRINCE2 partly covers this part. Furthermore, the integration knowledge area is not covered by PRINCE2 while PMBOK offers a complete set of it (Matos & Lopes, 2013).

PRINCE2 in Project Management Life Cycle

PRINCE2 is a process-based approach of project management that focuses on the controls and organization has on an ongoing project.  The PRINCE2 method is built on 7 principals that is followed throughout the project management life cycle. This helps the team to work in a coordinated manner as the project reports are sought and recorded at every stage of project management that helps in improving the implementation process as well. In this methodology, the roles and responsibility of the team members are clearly defined that further helps in implementing the project in a planned manner. The project board members play a significant role in managing the progress of the project. The project board members are responsible for establishing the baseline requirements of the project such as time, cost, risk and scope of the project. The project manager is responsible for monitoring the project progress and reports it to the board members (Tomanek & Juricek, 2015). Therefore, PRINCE2 helps in proper and effective project management.

References

Karaman, E., & Kurt, M. (2015). Comparison of project management methodologies: prince 2 versus PMBOK for it projects. Int. Journal of Applied Sciences and Engineering Research, 4(5), 657-664.

Kerzner, H. (2013). Project management: a systems approach to planning, scheduling, and controlling. John Wiley & Sons.

Matos, S., & Lopes, E. (2013). Prince2 or PMBOK–a question of choice. Procedia Technology, 9, 787-794.

Saad, S., Ibrahim, A., Asma, O., Khan, M. S., & Akhter, J. (2014). PRINCE2 MEthodology: AN INNovAtIvE WAy foR IMPRovINg PERfoRMANCE of MAlAysIAN AutoMotIvE INdustRy. The Journal of Technology Management and Technopreneurship (JTMT), 1(1).

Sanjuan, A. G., & Froese, T. (2015). Principles, characteristics, and methodology to develop a project management assessment tool at the construction project level.

Schwalbe, K. (2015). Information technology project management. Cengage Learning.

Smith, L. T. (2013). Decolonizing methodologies: Research and indigenous peoples. Zed Books Ltd..

Špundak, M. (2014). Mixed agile/traditional project management methodology–reality or illusion?. Procedia-Social and Behavioral Sciences, 119, 939-948.

Tomanek, M., & Juricek, J. (2015). Project risk management model based on PRINCE2 and SCRUM frameworks. arXiv preprint arXiv:1502.03595.

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