BIZ101 Business communication

Introduction

The human resources are the most difficult feedback, of all the factors affecting the organization, since, in contrast to other factors, they require skillful attitudes, ideas and feelings to ensure optimum output. To meet this challenge, the only way is to facilitate quality collaboration within the organization (Colbert, Yee & George, 2016). In order to maintain their success, the high performance team and team members require daily support and inspiration. The only way to do this is to communicate effectively. This report is a proposal for analysis to provide a short overview of appropriate communication strategies which could lead to empowered workplaces.

Discussion

Communication entails the transmission of information from person to person. The way administrators, executives and partners collaborate in an enterprise has revolutionized the technology in an office by offering instant connectivity (Leighton, 2016). An organization's long-term communications strategy should be developed with the focus on various methods, contact channels and knowledge flows (Cunha et al. 2020). Coaching and training, in particular whether the organization relies heavily on non-verbal tools of communication should be offered. It is essential to understand and encourage the importance of the digital platform in promoting collaboration inside and around the organization. Today, all communicators fulfill their communications needs using technologies. Technology is useful in making flow of communication easier for people or businesses, providing alternatives to meaningful contact. Thus, people can transfer messages on and receive input from smart phones and computers via calls, messages and emails. Such advanced technology has influenced communication as a whole significantly.

Technology should be promoted in communication as long as good results are desirable. Often, the use of technologies for correspondence is helpful, in particular to communicate when there is bulk message to reduce both costs and time. In cases in which obstacles make interaction impossible, technology is useful in minimizing or eliminating connectivity difficulties. In these situations, one should seek solace in technology, when faced with barriers. To develop coordination with cross-departmental teams, organizations should encourage the use of internal communication methods. It is possible to match coworkers over long journeys via electronic mail. Instead of traveling to the corporate office, executives can now attend meetings over the Internet and thereby save time, accommodation and food cost. Companies use new platforms in order to update consumers, vendors and other partners in their operations on the outside through coordinating among their employee (Amina et al. 2019). However, vulnerability remains one of the major setbacks in terms of online connectivity. Third-party organizations may attempt to electronically send sensitive business information (Oldham & Silva, 2015). Furthermore, hackers have taken over the social media accounts of an organization and uploaded unacceptable or potentially dangerous contents about the company. This in turn required companies to spend large quantities of money to securely transmit information to companies, which is very expensive, depending on the needs of the market (Sever, Sever & Kuhzady, 2015). Motivation at the work place is an energy or state for employees to achieve corporate objectives. Communication is the key feature of today's enterprise and can be a valuable tool for motivating workers. There is a relationship between the morale of employees and different contact variables, including emotional, non-verbal and communicative. Which can be done through different tools such as Zoho Connect is a collaborative collaboration application within the staff which aims to build a fun and secure environment for the company to communicate its issues and questions. It helps the team to participate in a manner that facilitates community cooperation and individual brainstorming and exchanging of ideas in the online workplace. The framework provides tools for the creation and automation of knowledge base services. Subsequently, Zoho Connect helps to make smart choices and to translate thoughts into concrete action. Crowdicity helps to create original and creative concepts that include everybody in the business. It has a basic UX and UI so that the suggestions of the innovative team will quickly fire for any community member. They also can be used for market analysis or crowdsourcing proposals as an externally-facing group forum. The trick to achieving this tool is to expect participants to use it every day so that they can communicate in this manner. Convo is another way of exchanging thoughts through business units (Medero & Albaladejo, 2020). When today's workplaces are always embedded with repetitive emails, timelines and workshops, an implementation may be of great assistance in improving workflows. And it's easy to understand who is up to and where, inside your company, at any given time with a categorized newsfeed (Sievert & Scholz, 2017). The launch of the internet and the possibility to communicate and send e-mails is perhaps the most important technological influence on communications. It was very difficult to replicate or create a text in the days leading up to development of technology so a re-subject to a reasonable copy was necessary. The internet and computers have, however, streamlined the design, editing and production process for documents with minimal weaknesses. The documents produced can be transmitted almost instantaneously, regardless of the distance between the sender and the receiver, to their respective destinations. In short, technology has vastly increased the speed of communication and helped to reduce communications costs dramatically. It would also explore the impact of technology on connectivity. Pace and expense, efficiency, contact nature and connection to others are included in the list of factors.

Conclusion

Technology has affected communication by improving productivity, decreasing the costs of communication, changing nature and communication style. The technology is available in a number of forms, including facebook, websites, mobile phones, video calls and web chats. In addition, it has become evident that technologies can be used in the face of the difficulty of contact barriers. Technology also facilitates verbal correspondence capture and the retention of old connections with employees. In particular, technology has a detrimental effect on interpersonal skills growth and can be avoided where such knowledge requires development.

Reference

Colbert, A., Yee, N., & George, G. (2016). The digital workforce and the workplace of the future.

Cunha, R. C. (2020). Designing a Digital Work Environment to Boost Communication-Real Vida Seguros Case Study.

Li, H., Sajjad, N., Wang, Q., Muhammad Ali, A., Khaqan, Z., & Amina, S. (2019). Influence of transformational leadership on employees’ innovative work behavior in sustainable organizations: Test of mediation and moderation processes. Sustainability, 11(6), 1594.

Medero, G. S., & Albaladejo, G. P. (2020). The use of a wiki to boost open and collaborative learning in a Spanish university. Knowledge Management & E-Learning: An International Journal, 12(1), 1-17.

Oldham, G. R., & Da Silva, N. (2015). The impact of digital technology on the generation and implementation of creative ideas in the workplace. Computers in Human Behavior, 42, 5-11.

Perryer, C., Celestine, N. A., Scott-Ladd, B., & Leighton, C. (2016). Enhancing workplace motivation through gamification: Transferrable lessons from pedagogy. The International Journal of Management Education, 14(3), 327-335.

Sever, N. S., Sever, G. N., & Kuhzady, S. (2015). The evaluation of potentials of gamification in tourism marketing communication. International Journal of Academic Research in Business and Social Sciences, 5(10), 188-202.

Sievert, H., & Scholz, C. (2017). Engaging employees in (at least partly) disengaged companies. Results of an interview survey within about 500 German corporations on the growing importance of digital engagement via internal social media. Public relations review, 43(5), 894-903.

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